Name: Exhibitor Application
Start: 2024-10-19T14:00:00.000Z
End: 2024-10-20T22:00:00.000Z
Location: Lexington Park Rotary Foundation, Inc

AWE SHUCKS, this is going to be a great time!  

We are excited to announce that we are accepting all Non-Profit, Public Service and Friends of the Festival exhibitor applications for the 2024 U.S. National Oyster Festival! 

Don't miss the chance to bring awareness to your group or cause to a large, enthusiastic crowd at the St. Mary's County Fairgrounds. Spaces are going quickly so be sure to apply today to join us for an unforgettable experience! Application deadline is 9/30/24 OR when spaces are gone, so hurry and apply today!

Reminder: This is an application only. Once your application is approved you will receive an email confirming you’ve been selected to participate. Keep an eye out!

Are you a "Non-Profit", "Public Service" or "Friend of the Festival"?

Please STOP and apply to be a VENDOR, not Exhibitor.

Phone Number

Have you been an exhibitor at the U.S. Oyster Festival Before?

How many years have previously participated in this event?

Please describe how you heard about the competition? I.E. Facebook, newspaper, website etc.

How did you hear about us?

Please list your website

Please list any social media

Would you prefer an indoor or outdoor 10' x 10' space?

Do you need access to electric? **These spaces are limited**

What is the amperage?

Will you be using a generator?

LIST ALL ACITIVITIES AND MESSAGING THAT YOU WILL BE USING THE SPACE FOR DURING THE FESTIVAL

Please Describe your space in detail

Please upload a picture of your display

PLEASE LIST ANY SPECIAL REQUESTS

Please upload your current Certificate of Liability Insurance (COLI) for not less than one million dollars (US $1,000,000) per occurrence that names Rotary of Lexington Park/US National Oyster Festival PO Box 202 Lexington Park MD 20653 as additional insured parties.
**You will be required to provide a valid COLI if your current one expires prior to the event.**

Certificate of Liability

ALL VENDORS ARE REQUIRED TO BE OPEN FOR ALL HOURS OF BOTH DAYS (10/19/24-10/20/24) OF THE FESTIVAL. 
ALL VENDORS WILL BE GIVEN 2 VENDOR PASSES PER SPACE.  PLEASE CONTACT THE ADMINISTRATION FOR INFORMATION ON HOW TO OBTAIN ADDITIONAL PASSES. ALL SPACES ARE MEASURED 10’X10’.
PLEASE KEEP IN MIND THAT YOU WILL BE REQUIRED TO KEEP ALL OF YOUR ASSETS WITHIN YOUR SITE SPACE DURING THE EVENT AND NO VEHICLES WILL BE ALLOWED WITHIN THE FAIRGROUNDS DURING EVENT HOURS. **THIS WILL BE STRICTLY ENFORCED!**  IF YOU ARE IN VIOLATION, YOU WILL BE ASKED TO LEAVE THE PREMISES (NO ASSETS ARE TO BE REMOVED UNTIL NON-FESTIVAL HOURS) AND NO REFUND WILL BE ISSUED.  
IF YOU NEED MORE THAN 10X10 FOR ALL ASSETS, YOU WILL BE REQUIRED TO RENT THAT SPACE.
YOU MUST FURNISH YOUR OWN CHAIRS, TABLES, TRASH RECEPTACLES, EXTENSION CORDS AND ALL OTHER ITEMS NEEDED FOR YOUR BOOTH.
YOU MUST LEAVE YOUR SPACE CLEAN, INCLUDING THE REMOVAL OF TRASH AND OTHER DEBRIS.  
THE DUMPSTERS AT THE FAIRGROUNDS ARE NOT TO BE USED BY VENDORS FOR ANY REASON.  FAILURE TO COMPLY WILL RESULT IN AN ADDITIONAL CLEANING FEE OF $500.  
ALL VENDORS MUST COMPLY WITH ALL APPLICABLE ST. MARY'S COUNTY AND MARYLAND STATE LAW AND REGULATIONS REGARDING FOOD AND ALCOHOL PREPARATION AND SALE, AND TIMELY PAYMENT OF ALL APPLICABLE TAXES.
ALL VENDORS MUST ABIDE BY RULES AND DIRECTIONS GIVEN BY THE FESTIVAL ADMINISTRATION AND GROUNDS MANAGER.
ALL VENDORS RELEASE THE ROTARY CLUB OF LEXINGTON PARK, THE LEXINGTON PARK ROTARY FOUNDATION AND THE US NATIONAL OYSTER FESTIVAL FROM ANY AND ALL CLAIMS FROM BODILY INJURY, DEATH OR DAMAGE TO PROPERTY WHICH MAY ARISE IN CONNECTION WITH VENDOR'S PARTICIPATION IN THE US NATIONAL OYSTER FESTIVAL.
VENDORS ARE PROHIBITED FROM BRINGING OUTSIDE ALCOHOL TO THE FAIRGROUNDS (THIS INCLUDES ALL PARKING AREAS).

Exhibitor Requirements

I agree to provide the above outlined exhibit/demonstration.

Are you a Non-Profit Organization?

Please upload your W9

How many spaces would you like to apply for?

Please upload your food menu if you have one

PLEASE SELECT YOUR VENDOR CATEGORY AND PREFERRED LOCATION

Vendor Type

Confirm that you understand this is a registration only

PLEASE SELECT YOUR VENDOR CATEGORY AND PREFERED LOCATION

New field

Exhibitor Application

LIST ALL ACTIVITIES AND MESSAGING THAT WILL BE AT YOUR DISPLAY.

Please describe your exhibit in detail

Do you need access to electric?

WILL YOU BE USING A GENERATOR?

Please list any additional information for consideration

ALL EXHIBITORS ARE REQUIRED TO BE OPEN FOR ALL HOURS OF BOTH DAYS OF THE FESTIVAL. ALL EXHIBITORS WILL BE GIVEN 2 VENDOR PASSES PER SPACE.  PLEASE CONTACT THE ADMINISTRATION FOR INFORMATION ON HOW TO OBTAIN ADDITIONAL PASSES. ALL SPACES ARE MEASURED 10’X10’. PLEASE KEEP IN MIND THAT YOU WILL BE REQUIRED TO KEEP ALL OF YOUR ASSETS WITHIN YOUR SITE SPACE DURING THE EVENT AND NO VEHICLES WILL BE ALLOWED WITHIN THE FAIRGROUNDS DURING EVENT HOURS. **THIS WILL BE STRICTLY ENFORCED!**  IF YOU ARE IN VIOLATION, YOU WILL BE ASKED TO LEAVE THE PREMISES (NO ASSETS ARE TO BE REMOVED UNTIL NON-FESTIVAL HOURS) AND NO REFUND WILL BE ISSUED.  IF YOU NEED MORE THAN 10X10 FOR ALL ASSETS, YOU WILL BE REQUIRED TO RENT THAT SPACE. YOU MUST FURNISH YOUR OWN CHAIRS, TABLES, TRASH RECEPTACLES, EXTENSION CORDS AND ALL OTHER ITEMS NEEDED FOR YOUR BOOTH. PLEASE CONTACT THE ADMINISTRATION IF YOU HAVE ANY QUESTIONS.    


EXHIBITOR REQUIREMENTS

Please submit your Certificate of Liability

Do you need Electric? 

Exhibitors are "Non-Profit", "Public Service" or "Friends of the Festival" groups and organizations and guests of the festival in which the terms and conditions of their participation is agreed upon between the US Oyster Festival and the Exhibitor.  Exhibitor spaces are 10'x10'. Exhibitors are prohibited from selling ANY items without prior written consent from the festival administration.  

Exhibitor Application

Date

Video

Location

Lexington Park Rotary Foundation, Inc

Other events of Lexington Park Rotary Foundation, Inc